7 days ago on emploi.epfl.ch

IC - Administrative Assistant (25%) - W/M

EPFL - Ecole Polytechnique Fédérale de Lausanne

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IC - Administrative Assistant (25%) - W/M

IC - Administrative Assistant (25%) – W/M

For a new lab in the School of Computer and Communication Sciences at EPFL, we are looking to recruit an :

Administrative Assistant (25%) – W/M

Your responsibilities:

  • Accounting management (e.g., account follow-up, budget forecasting, financial reporting) of the lab’s funds.
  • Staff administration (e.g., HR follow-up, visas, employment contracts, welcoming new joiners etc.)
  • Organization of visitors’ venue (visas, logistics, travel and accommodation)
  • Organization of conferences, seminars and travel of collaborators
  • Expenses and credit card management and follow-up
  • Provision of general support and logistics to the lab


Your profile:

  • An experience as an administrative assistant at EPFL is required
  • Full proficiency in both French and English is mandatory (both written and spoken)
  • Computer proficiency with a very good command of excel/word/mail
  • Good with figures and accounting (in particular with respect to external funds)
  • Ability to interact with all levels of faculty, staff and students in multicultural environment
  • Self driven, good sense of organization and initiative, rigorous and attention to detail
  • Proven ability to interact in a multicultural / international environment
  • Commercial background or education (CFC de Commerce or equivalent)

We offer:

  • Excellent work conditions
  • A multicultural and stimulating environment
  • Possibilities of further education

Start date :ideally November 1st, 2016 or to be agreed

Duration :fixed-term contract, renewable.

We invite you to submit your application with your curriculum vitae and copies of certificates by e-mail only to candidaturesic@epfl.ch,   Please use the position reference in your application:Ad ref. IC - 4662

(Edited 07.09.2016/vb)