15 days ago on hays.ch

Administrative Assistant (m/f)

Hays (Schweiz) AG

  • Work region
  • Sector
  • Employment type
  • Position

 Please refer to JobSuchmaschine in your application

Administrative Assistant (m/f)

zurück zur Suche

We are looking for a

Administrative Assistant (m/f)

freelance/temporary employment for a project in the Basel region
  • Reference number:
  • Start date:
  • Project duration:
    12 MM+
Your Duties:
  • Schedule, organize meeting rooms & environment for business meetings and team meetings, as well as 1:1
  • Create and compile meeting minutes (incl. phone conferences), prepare documents, drafts, presentations
  • Follow up on action items and prepare agenda and align on topics, maintenance of approved lists (such as training matrixes, supplier lists, annual plans etc.)
  • Scheduling and preparation of S&OP (sales and operations) meetings, country calls and ensure list of key contacts
  • Coordination among departments and cooperation with other, requisitions for trainings and special services, requesting access rights for SAP and other systems
  • Handle requests for information and data including sort and distribution of incoming/outgoing correspondence (e.g. training documentation, training overview)
  • Resolve administrative problems and inquires, receive and support visitors, clients and partners
  • Coordinate maintenance/replacement of office equipment and create purchase orders (office equipment, backpacks) via SRM (SAP) and order of licenses and IT-equipment
  • Coordinate audit-related preparations (e.g. SCORE SOPs) and managing training documentation and similar
  • Facilitation of newcomer on-boarding, including issuance and archiving of training plans, employee signature list, organizational charts, job profiles
Your Qualifications:
  • A commercial degree or equivalent diploma (KV, Kant. Handelsschule, Federal Vocational Education and Training Diploma)
  • Ability to build and maintain relationships
  • Strong analytical thinking and quick understanding
  • Profound experience in similar role, ideally in the pharmaceutical industry
  • Strong communicational and organizational skills, displays adequate sense of prioritization
  • Team player, independent, self-motivated, initiative and flexible
  • Proactive problem solving mindset and ability to work under time pressure
  • Work is generally of highly confidential nature
  • Strong computer skills (MS Office Excel, PowerPoint ,Visio, Word, SAP)
  • Fluency in English and German, both written and spoken
Hier bewerben
Hier bewerben
Job auf Merkliste setzenJob von Merkliste entfernen$(".unwatcher").on("click",function(){$.ajax({url:"https://www.hays.ch/jobsuche/stellenangebote-jobs-detail?p_p_id=jobdetailsportlet_WAR_jobsearchportlet_INSTANCE_dHEL8NUh1agr&p_p_lifecycle=2&p_p_state=normal&p_p_mode=view&p_p_resource_id=unwatchAsynchronously&p_p_cacheability=cacheLevelPage&p_p_col_id=column-1&p_p_col_count=1&_jobdetailsportlet_WAR_jobsearchportlet_INSTANCE_dHEL8NUh1agr_jobId=A23027D2-4438-4EB1-B9C6-0BE23DB3624C",data:{jobId:""},type:"post",success:function(){$(".swapWatch").css("display","block");$(".swapUnwatch").css("display","none")}});return false});$(".watcher").on("click",function(){$.ajax({url:"https://www.hays.ch/jobsuche/stellenangebote-jobs-detail?p_p_id=jobdetailsportlet_WAR_jobsearchportlet_INSTANCE_dHEL8NUh1agr&p_p_lifecycle=2&p_p_state=normal&p_p_mode=view&p_p_resource_id=watchAsynchronously&p_p_cacheability=cacheLevelPage&p_p_col_id=column-1&p_p_col_count=1&_jobdetailsportlet_WAR_jobsearchportlet_INSTANCE_dHEL8NUh1agr_jobId=A23027D2-4438-4EB1-B9C6-0BE23DB3624C",data:{jobId:""},type:"post",success:function(){$(".swapWatch").css("display","none");$(".swapUnwatch").css("display","block")}});return false});
Einem Freund schicken