66 days ago on pagepersonnel.ch

Executive Assistant - 3 weeks - September

Page Personnel

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 Please refer to JobSuchmaschine in your application

Executive Assistant - 3 weeks - September

  • Work closely with the CFO and HRD to manage each person's calendar and schedule meetings for them and for the teams as needed
  • Manage phone and email, including screening calendar requests and calls, and using excellent judgment when responding to a variety of requests
  • Compose, proof, and edit correspondence and other documents for correct grammar, spelling, punctuation, format, and content
  • Organize and maintain files
  • Plan domestic and occasional international travel utilizing an agency
  • Prepare expense reports
  • Research as directed and assemble in advance, relevant information for meetings, correspondence, and reports
  • Work with events staff to assist in coordinating onsite and offsite meetings
  • Handle confidential and non-routine information with a high degree of sensitivity
  • Review, monitor, and submit contracts, invoices, and expenses from a variety of providers including external counsel
  • Back up to program support staff and provide light department support
  • Undertake other duties and projects as needed

Our client is a financial company based in Geneva

We are looking for a Temp EA for a 3 week role

  • Minimum five years of administrative experience supporting managers and teams
  • Professional, gracious, flexible, responsive, with a customer service attitude
  • Excellent written and verbal communication skills
  • Excellent knowledge and skill with Outlook, Word, PowerPoint, Excel, and SharePoint
  • Demonstrated and excellent time management and organization skills and ability to meet deadlines and requirements
  • Ability to handle multiple priorities and anticipate information needed by others
  • Demonstrated experience in exercising excellent judgment in non-routine matters and handling and protecting confidential and sensitive information
  • Demonstrated teamwork and flexibility skills
  • Willingness to work overtime when occasionally required

Our client is a well-known financial services company.

Position is temporary, full-time, and nonexempt. The role will be payrolled through Page. Hourly rate will be commensurate with related work experience. The position is located in Geneva.