Your role will be be to provide support to the office manager and 3 directors, including also covering the reception during holidays and few hours during the week.
Organise complex travel arrangements and requirements for directors
Regular liaison with the other offices based around the world
To ensure the efficient, effective and professional management of the office space.
To manage and maintain executive diaries and itineraries, and co-ordinate travel arrangements
To co-ordinate, prepare and process all correspondence and communications
To conduct research, assemble and analyse data to prepare reports and documents
To manage expenses preparation on a monthly basis.
To review operating practices and implement improvements where necessary.
Event management, including event liaison and briefings, booking speakers, booking meeting rooms, accommodation, catering and facilities as required.
Build and maintain relationships with key stakeholders
Liaise with major supporters.
6 month temp position starting as soon as possible
Unique opportunity for a junior assistant to become an Executive Assistant
Strong and proven ability to manage multiple priorities
Bilingual French and English
Tact and diplomacy
Previous administrative experience with demonstrable experience in a similar environment
Ability to work towards targets and achieve deadlines
Our client is a multicultural company with an entrepreunarial mindset. They are only looking for candidate with a "can do attitude".