Please refer to JobSuchmaschine in your application
Administrative Assistant 60%
Our client FERRING PHARMACEUTICALS (for their HQ in St-Prex) has mandated us excluisvely to recruit for a 6 to 8 month temporary assignment a
Assist the Executive Assistant in supporting Group Finance
Pick-up mail for Finance and distribute it – prepare outgoing mail/couriers
Ensure signatories/files are being expedited once approvals are obtained
Prepare various document requests (on special letterhead papers) for signatures and dispatch them accordingly
Physical Archiving – sort out docs/prepare binders/folders for new stuff and do filing with EA until done with backlog
Keep agenda of reservations of Finance Conference Room / keep room tidy / ensure IT support and catering when needed
Business cards – make sure all of them are registered in outlook. Prepare list in order for CFO to go through them and delete/update as required
X-Mas cards – prepare one single list containing addresses from various sources in order to facilitate mailing with labels when needed
Keep organization charts and distribution lists updated based on info received from EA
Order stationary as well as other office supplies so as to have sufficient stock.
Renewal of various subscriptions
During the absence of the Director Corporate Affairs, pick-up his mail and distribute when necessary
During the absence of the EA, act as back-up for basic requirements of the CFO
Assist with any other ad hoc projects which may arise
Required Experience & Competences
Experience in a similar position
Fluency in oral and written English and French. German would be a plus.
Well-organized, flexible, service and discretion minded
Proficient in the MS Office Pack
I will only reply to candidates who match with the above search criteria. If you do not receive a reply within the next 15 days, please consider that you have not been selected. Please do not contact Ferring directly. Manpower has been specifically and exclusively mandated to avoid candidates contacting them directly. I look forward to receiving your CV and Cover Letter.