26 days ago on searchapp-695.umantis.com

Executive Assistant (f/m)

AurigaVision AG

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 Please refer to JobSuchmaschine in your application

Executive Assistant (f/m)



Deutsch , Englisch


Vollzeit / Temps complet




For our customer, an international pharmaceutical company, we are looking for a motivated

Executive Assistant (f/m)

Executive Assistant (f/m)


In this exciting opportunity, you will be a key contributor in building the new European Commercial Hub in the Zug Area.

Your main duties and responsibilities:

  • Coordinate and manage executive calendar, schedules, travel arrangements and expense reports
  • Managing day to day activities in the office, including planning of business meetings, booking meeting rooms, conference calls and events
  • Exercises creativity, initiative and understanding of the business objectives, independently manages systems and applications to prepare communications, budgets or other data displays
  • Work with office management (Regus) to ensure office space is available
  • Provide general administrative support such as managing office supplies and equipment, answering phones and mailing
  • Create efficient office procedures, filling systems, reports and record keeping methods
  • Coordinate with IT suppliers to handle all new technology set ups and logistics including equipment, physical and virtual access that ensure seamless services
  • Liaison with Relocation Service Consultants to coordinate orientation visits and assist in permanent relocations to Zug area in collaboration with US and European Human Resources
  • Scheduling candidate interviews, both directly and through the relevant search companies
  • Manage office expenses, process invoices for payment in collaboration with corporate Finance department and provide monthly input to payroll administrator
  • Also provide input to insurance broker and social security


Your Qualifications:

  • Commercial education with a minimum of 5 years administrative experience
  • Proficient user of MS Office Package
  • Fluent in English and German (and Swiss German) another language is a plus
  • Service-oriented and problem solving skills with the ability to anticipate challenges
  • Excellent verbal and written communication skills that are consistent, clear and concise
  • Proven ability to independently manage many changing tasks simultaneously and excellent organizational skills for a start-up environment

Would you be interested in working in a very dynamic and fast evolving, international company where the individuals input is highly estimated? We are looking forward to receive your application with the reference number 1250 on www.aurigavision-stellenmarkt.ch or by mail to jobs@aurigavision.com. Full discretion is guaranteed.




Baarerstrasse 139
6300 Zug