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FINANCE ASSISTANT (Payroll)
Recruitment for this position is done on a local basis.
Passing the Administrative Assessment Support Test (ASAT) at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR or ICTY or the Global General Service Test (GGST) AND the United Nations Accounting Test are prerequisites for recruitment consideration in the General Service category in the United Nations Secretariat for this position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
This position is located within the Payments and Payroll Unit, Finance Section, Financial Resources Management Service (FRMS), Division of Administration.Responsibilities
Under the supervision of the Chief of Payroll Sub-Unit, the incumbent:
•Reviews input coding and calculations for Short-term payroll performed by other accounting clerks to ensure conformity with Staff and Financial Rules and Regulations and Administrative issues.
•Reviews system-generated legality reports for errors.
•Processes payments, salary advances requests, payments of Social Security for Interpreters and Translators, Medical Insurance Premium, etc.; records accounting entries, journal vouchers and reconciles accounts related to receivables and payables.
•Prepares separation notification for UN Joint Staff Pension Fund.
•Responds to queries and requests for information from staff members and administrative counterparts.
•Provides guidance and technical advice on Umoja payroll and IMIS retro processing; controls system-generated output for errors and oversees the correction of errors; supervises accounting reconciliation performed by accounting payroll clerks.
•Updates payroll reference tables (i.e. exchange rates, post adjustment multipliers, salary and allowances scales, etc.).
•Reviews the payroll documents in Umoja.
•Prepares monthly payroll reports in consultation with Unit Chief. Controls and reconciles the Pension Fund ledger account.
•Oversees the annual pension fund reconciliation and reporting in preparing the summary schedules to provide full accounting to UN Headquarters and UN Joint Pension Fund in New York.
•Provides functional help in Umoja Payroll releases.
Detailed knowledge in the use and application of the Organization's financial regulations and rules or IPSAS as well as accounting policies and practices. Knowledge of modern ERP accounting systems and of MS Excel is required. Ability to supervise staff and work harmoniously within a multi-cultural environment. Ability to extract, interpret, and analyse a wide variety of data and to resolve data discrepancies and other problems. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems of challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
High school diploma or equivalent is required.Work Experience
At least seven years of experience in financial and accounting areas including experience in payroll processing, accounting methods and procedures applications, of which preferably 3 within the United Nations. Experience in the payroll modules of the UN ERP systems such as IMIS and SAP, is highly desirable. Experience in bookkeeping is an asset.Languages
Fluency in English is required; knowledge of French desirable.Assessment
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.