30 days ago on risingtide-foundation.org

Administrative Assistant

Rising Tide GmbH

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 Please refer to JobSuchmaschine in your application

Administrative Assistant

PHYSEON GmbH is is a boutique medical device startup located in Schaffhausen, Switzerland. Our mission is to leverage technology to transform and improve patients' lives. Our products are developed from a portfolio of healthcare-focused intellectual property and innovations owned by Rising Tide Foundation, a privately endowed Swiss foundation committed to bridging impactful health and social change.


To support the Physeon team, we are looking for an experienced



The main focus of this position is to support the team in the areas of order management, including order entry, purchasing and expediting using the company’s SAP B1 ERP Solution. Additionally, this role will to some extent, support the marketing activities of Physeon, such as the development and creation of presentations, communications, marketing materials
(e.g. flyers, etc.), as well as supporting social media activities, maintaining the customer database, oversee mailings and general marketing tasks. Lastly, this person will be responsible for meeting management, assist the team with travel management and providing general support to the Managing Director and the CEO of Novintum Medical Technology.


Major responsibilities:

Order Management:

  • Administering Purchase Requests based on Management’s guidance

  • Managing Suppliers, oversee orders, follow-up, etc.

  • Administering sales orders, managing call-offs, coordinate shipping, etc.

  • Overseeing inventory, advising management on stock re-orders

  • Coordinating invoice management in close collaboration with the Finance Department

Administrative Assistance:

  • Managing company inboxes, answering calls

  • Scheduling and helping to prepare meetings with potential clients

  • Helping to manage calendar & schedules for Physeon Managing Director and Novintum Medical Technology CEO

  • Assisting with a variety of operational tasks

Marketing Assistance:

  • Managing the distributor database

  • Supporting the Sales team with a variety of marketing tasks to identify, track and add potential new clients

  • Maintaining content for our website and social media outlets

  • Working on communication efforts in close collaboration with marketing agencies and other third parties

  • Assisting with other business development activities and projects

The entry date for the role will be January 01, 2017.


Your profile:


We are looking for a highly motivated self-starter, who feels comfortable in an entrepreneurial atmosphere and is willing to bring in their own ideas and proactively take on responsibility. This position gives the right individual the opportunity to shape and influence their own position, by taking on additional responsibilities, creating custom-tailored services and delivering value-added expertise that exceeds our clients’ expectations.

In order to succeed in our challenging and fast paced, international business environment, the ideal candidate has the following qualifications, experience and character traits:

  • High School Degree or KV Education

  • Additional Qualification as Marketing assistant

  • Solid understanding of purchase order processes

  • Minimum 5 years of professional experience

  • Fluent in English (written and spoken)

  • Strong knowledge of MS Word, Excel and PowerPoint

  • SAP ERP knowledge advantageous

  • Ability to communicate clearly and develop interpersonal relationships is important

  • Positive, self-driven attitude that strives for continuous improvement and own growth

  • Strong team player that works co-operatively with others and pursues team objectives ahead of own interest

  • Ability to adapt to different challenges, audiences and tasks

  • Resourceful mindset that acts in adherence with company guidelines and standards, with a focus on high quality deliverables

  • Ability to cope positively with change

  • Stress resistant

To apply: 

If you're ready for a new challenge and think you are the perfect fit for our team, please submit your application, including your CV in English here.


Applicants must have a valid work permit for Switzerland.


Physeon GmbH

Herrenacker 15

CH-8200 Schaffhausen