184 days ago on takedajobs.com

HR Pay-roll and Admin Manager

Takeda Pharmaceuticals International AG

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HR Pay-roll and Admin Manager

HR Pay-roll and Admin Manager

Apply Now Job ID1601407 Date posted11/07/2016 LocationZurich, Switzerland;

The HR Payroll and Admin Manager will provide and facilitate HR payroll, compensation & benefit plan handling and administrative routines and solutions that enable the business to deliver to optimum performance by:

  • Acting as primary local HR point-of-contact for HR effectively ensuring quality and timely delivery of all HR pay-roll, compensation & benefit plan handling and Admin services to meet business needs
  • Partnering with the HR managers in the TPIZ, Swiss LOC organization and extended HR network
  • Actively taking part in optimization and development of a service minded HR payroll, compensation & benefit plan handling and HR administration Service Center (Shared Services)

To support the TPIZ and Swiss LOC population and organization with all HR payroll,  compensation & benefit plan handling and administrative related tasks such as:

  • Responsibility for the entire payroll processing in cooperation with external providers, including compliance with public legislation, directives and regulations
  • Contact person for all employees on the topics of wages, payroll and general HR administration
  • Responsibility of the general personnel administration (checklists, templates, etc.)
  • Calculation of the budget for staff costs and provisions and support at the year-end processes in conjunction with the Treasury Department
  • Coordination and support for the annual key compensation processes (STI, LTI)
  • Key contact for internal interfaces on topics such as employee information, employee lists, reporting, statistics, etc.
  • Cost center updates and head count reports, tracking absences and being responsible for the relevant internal and external steps (sickness, accident, maternity leave, unpaid leave etc.)
  • Responsible for “Go green” commuter program
  • Point of contact for lunch checks  cards and corporate credit cards
  • Responsible for permit tracking, tax advice overview and employer statements for unemployment insurance
  • Pre going live: Core member of Workday implementation team
  • Post going live: Workday superuser and point of contact for system queries within HR TPIZ

To drive further optimization of the HR Payroll and Administration Service Center through:

  • Further improvements of routines by digitalization of office routines
  • Streamlining HR processes, templates and policies
  • Project participation in HR projects and activities within HR TPIZ scope  

Education and Experience

  • Several years of experience in the payroll area is mandatory
  • Completed commercial education and higher education in HR
  • Good knowledge of Swiss social legislation and income and fringe benefit taxation
  • Sound knowledge of MS-Office, Abacus and Workday experience a key advantage


  • Result oriented and able to develop plans/solutions and to deliver expected results even in ambiguous circumstances
  • Skilled in developing HR plans/initiatives and aligning people management practices to support business objectives
  • Self-motivated, self-starter with the ability to work independently and in a team
  • High output / quality orientation
  • Strong interpersonal skills combined with cultural sensitivity
  • Strong communication skills
  • Fluency in German
  • Proficient  professional English
  • Good communication skills both verbal and written (German and English)
  • Access to transportation to attend various meetings held in proximity to the Takeda office
  • Limited international travel may be required
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