6 days ago on michaelbaileyassociates.com

CH CW Administrative Coordinator, Contract, Switzerland

MBA Michael Bailey Associates (Switzerland) AG

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CH CW Administrative Coordinator, Contract, Switzerland

CH CW Administrative Coordinator, Contract, Switzerland

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Sector:PharmaceuticalLocation:SwitzerlandSub-location:AnyCurrency:CHFJob Type:AnySalary Description:negotiablePosted:18/10/2016Ref No:112250

Start Date: 1/11/2016

Duration: 2 years

Location: Zug

Language: English

Job Responsibilities:
• Provides office services by implementing administrative systems, procedures, and policies; monitoring administrative projects; maintaining suggestion program.
• Accountabilities to management and staff. Provides administrative support for a department/Business Unit through the delivery of a variety of business services
• Provides coordination to simple process/projects
Job Duties:
• Serves as a primary contact for one or multiple departments and coordinates ongoing processes for the team
• Screens and acts on incoming phone calls and e-mails
• Provides service and handles complaints
• Maintains distribution and personnel lists
• Coordinates mailings and courier/deliveries
• Manages department operations: filing, develops databases, tracks budgets, ensures stationary orders, etc.
• Coordinates functional processes such as invoicing and payments
• Manages timely processing of team member expenses
• Prepares contracts, using a template, for external doctors, nurses and/or patients
• Manages the administrative aspects of relationships with outside vendors
• Participates in department project teams
• May provide training, guidance and orientation to new team members
• Ensures timely coordination of department member and administrative needs:
• Manages calendars
• Coordinates local and international meetings; arranges travel, meeting arrangements, visitor accommodations
• Organizes meeting rooms, including logistics, catering and equipment needs
• Prepares agendas, may be required to take and complete meeting minutes; coordinates distribution and follows up on action items
• Independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations
• Determines administrative processes and approaches to completing assignments
• Ensures internal service standards are met when coordinating work across departments
• Organizes processes and systems within functional area

Minimum Requirements and Qualifications:
• High School Diploma
• Minimum 3 years related experience in administrative support role
• Experience using MS Office tools (particularly PowerPoint)
• Fluency in English

We welcome applications of consultants’ who match most of the above requirements and are available on a short notice. There is a competitive Hourly rate available for the contract; alternative market rates are also welcome.

We hope the role will be of interest to you and understand that further information may be required before making an application to the end client, please feel free to send either your full name, contact details or a complete CV via this website and I will endeavour to get back to you with further information on the role and answer any questions you may have. Alternatively I am contactable via an open-link on LinkedIn.

Key Words: Administrative Coordinator, Administrative system, coordination, meeting room, invoicing, payments, SAP, Contract,Pharmaceutical, Switzerland

Kind regards,

Serena Edith Alpi

Michael Bailey Associates

D +44 (0)20 7749 5640

Job code: 112250

Michael Bailey International is acting as an Employment Business in relation to this vacancy.

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