8 days ago on shire.com

Team Assistant Marketing & Sales

Shire International GmbH

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Team Assistant Marketing & Sales

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Posting TitleTeam Assistant Marketing & SalesEmployee TypeRegularJob Id15015BRLevelSUPP IIFunctionInternational CommercialSearch Location(s)Switzerland - ZugDivisionCom Ops Germany Switzerland and AustriaJob CategoryCommercial Operations
Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.

Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.


Provides administrative assistance for marketing & Sales of LSD (Lysosomale storage diseases) and HAE (hereditary angioedema) Franchise. Responsibilities include multiple functions including marketing & sales support, vendor management, contract management, managing internal and external events, providing coordination and support for 3d party service providers

Assistant is a key person in constant optimization and improvement of business support solutions


Office Management

• Manages purchase orders and processes accounts payable invoices

• Is responsible for vendor management (set up and manage in online platform)

• Management of contracts, negotiations and cooperation with Health care professionals (HCP) and external suppliers (event-management agencies, hotels, graphics, print, transportation, etc)

• Manages the schedules of those supported; schedules meetings and makes travel arrangements for department members, visitors, partners and vendors as necessary

• Prepares correspondence, spreadsheet reports and presentations as directed

• Attends department meetings, takes and distributes meeting minutes

• Provides telephone support; assumes responsibility for copying, faxing, and developing and maintaining filing systems

• Completes expense reports for senior members using the provided electronic system

• Provides back-up for other administrative assistants as required

Event-management and travel management

• Management and supervising of external events (conferences, lectures, symposia) with KOLs participation in Switzerland and abroad

• Logistics management for local team participation in internal and corporate events (Kick-Off Meetings, internal sales cycle meetings, trainings, team-buildings) in Switzerland and abroad

• Handling of Key opinion leaders (KOL) invitations and contracts

• Ensuring proper travel support to invited physicians and local Shire employees (travel documentation, transportation services, accommodation)

Marketing & sales support

• Coordinate and execute preparation of local marketing materials

• Execute and track medical-legal approval processes (ZINC)

• Providing coordination and support for 3d party service providers (Agencies, Translation services, printing companies etc.)

Support Sales force team (handle promotional material stock etc.)


• Fluent in speaking and writing German, English and French languages

• Generally has at least 5 years of related experience in a similar position


Skills and Competencies

• Extensive working knowledge of MS Word and MS Outlook

• Advanced knowledge of MS Excel & MS PowerPoint

• Experience with purchase orders and accounts management systems/software (preferably SAP)

• Requires strong attention to detail in composing materials (inlc. promotional material), establishing priorities, scheduling meeting and arrange travel itineraries

• Ability to work in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands

• Ability to maintain a high level of accuracy in preparing and entering information

• Ability to manage processes

Personal Attributes

The incumbent must maintain strict confidentiality in performing the duties of the Finance, HR and

Administration Officer. The incumbent must also demonstrate the following personal attributes:

• Be honest and trustworthy

• Be respectful

• Possess cultural awareness and sensitivity

• Be flexible

• Demonstrate sound work ethics

• Demonstrate leadership in completing working responsibilities

• Natural team player able to work in a cross-functional team
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