55 days ago on lunaphore.ch

Executive/Administrative Assistant

Lunaphore Technologies SA

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Executive/Administrative Assistant


Executive/Administrative  assistant

Job title   Executive and administrative assistant

Role   Assist the executive team in ordinary course of business

Position type   Permanent, full-time.

Starting date   October 2016

Lunaphore Technologies is a young start-up company active in the In Vitro Diagnostics

(IVD) field developing a product based on a microfluidic technology to analyze tissue

samples for cancer diagnostics. In order to develop the company properly, there is a

need from the executive team to get administrative support and assistance. Lunaphore

is therefore seeking a highly motivated candidate to join our team for a permanent full-

time position in our offices at EPFL Innovation Park and contribute directly to the

development and growth of the company. We are looking for an executive assistant

with great organizational, planning and communication skills, ready to join a hard-

working team, passionate about taking Lunaphore to the next-level.

Key responsibilities

The Executive/administrative assistant reports directly to the CEO and is in charge of

providing administrative support and assistance to the executive team. This includes:

Daily assistance

o Organize and coordinate meetings, conferences and travel arrangements

o Take, type and distribute minutes of meetings

o Arrange and confirm appointments

o Handle incoming mail and phone calls

Administrative assistance

Lunaphore Technologies, EPFL Innovation Park, Building C, CH-1015 Lausanne


o Set up and maintain document archiving

o Manage

§ payrolls and salary certificates

§ administrative formalities of employees

§ invoices, office and laboratory supplies

§ communication with accountants

§ coordination with other external parties

Executive assistance

o Follow and review the budget periodically

o Assist the executive team, board of directors and the general assembly in

reporting to internal and external bodies.


You have excellent organizational skills, ability to manage deadlines and

multiple priorities.

You are reliable

You have a strong sense of confidentiality.

You have an excellent command of written & oral English and French.

You have excellent knowledge of Microsoft Office software programs (Word,

Excel, PowerPoint).

You have knowledge of standard administrative practices and procedures.

You have the ability to adapt in a constantly changing environment.

Preferred qualifications

Diploma or certificate in related field (commercial assistant, executive assistant,

or similar)

Experience in a similar position is a strong plus.

We offer

A young and strongly growing high-tech start-up

An international working environment with high level of diversity and strong


A highly interactive team with strong personal and technical qualities

Contact information

If you are interested, send your application to: human.resources@lunaphore.com

Lunaphore Technologies, EPFL Innovation Park, Building C, CH-1015 Lausanne