30 days ago on inserieren.jobagent.ch

Gallery Assistant

Vito Schnabel Gallery

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 Please refer to JobSuchmaschine in your application

Gallery Assistant

Vito Schnabel Gallery | St. Moritz

Gallery Assistant Job Posting

Vito Schnabel Gallery is seeking a Gallery Assistant to begin as of November 1, 2016 in a

role that will be full-time during the winter and summer seasons - i.e. December through

April, and July through August. During the low seasons, i.e. May-June and September-

November, the GA will have the option of working remotely. GA would need to be able to

work weekends. The position is based in St. Moritz.

The Gallery Assistant would work closely with and assist the Gallery Manager with daily

operations. The GA would report directly to the GM but also to staff members in the New

York office. The GA’s tasks would include but would not be limited to:

• Front desk duties:

o Answer phones, greet visitors, sort incoming packages and mail, manage the

info@ email inbox

o Ensure that the gallery is clean and presentable

o Order supplies

o Coordinate with local vendors – cleaning company, contractors, alarm system

company, etc.

• Administrative tasks:

o Maintain the office calendar

o Compile and maintain artist press packets, biographies, and CVs

o Assist Owner, Sales Associates, and GM with the preparation of sales offers

and email drafting

o Maintain gallery’s library

o Maintain gallery’s visitor and client information

o Assist NY visiting staff members with general administrative tasks on an as

needed basis

o Coordinate travel arrangements and accommodations for staff and clients

o Track, organize and file financial statements and invoices

o Assist GM with the preparation of project proposals

• Event coordination:

o Assist GM with planning of both onsite and offsite events

§ Gallery openings: order champagne and hire caterer, set up for the

event, prepare gallery materials such as artwork checklist, press

release, and artist bio, CV, and press packet.

§ Dinners: assist GM with communicating with restaurants, hotels (or

other event hosts) to discuss menu, drinks, staffing, décor, music,

flowers, etc.

o Create and send event invitations

o Maintain RSVP list and seating chart

• Translation

o Translate press releases, artist biographies, email correspondences, and

miscellaneous documents on an as needed basis from English to German

(Italian and French if possible), and from German to English (Italian and

French if possible)

The GA must be fluent in English and German. Italian and French a plus.

A bachelor’s degree or equivalent is required. Knowledge of MSOffice is required, and

database experience is a plus, as is knowledge of InDesign and Asana.

We look forward to receiving your complete application at stmoritz@vitoschnabel.com.